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Albert Einstein Academy

Public Records Requests


This Notification is required by FERPA and provides parents/guardians/students with important information regarding their rights as it relates to student educational records. It is directed to parents/guardians (including a natural parent, a guardian or an individual acting as a parent in the absence of a parent or guardian) and eligible students (students aged 18 years or older or attending an institution of postsecondary education). 
Your Right as A Parent or Eligible Student.   
The Right to Inspect and Review the Student’s Educational Records. 
If a parent/guardian or eligible student wishes to inspect/review the student’s educational records, please contact the School Principal to make an appointment to do so. Parent/guardian or eligible student will be provided access to records within a reasonable period of time, but in no case more than 45 days after a request is received. School personnel will respond to reasonable requests for explanations and interpretations of the records. 
Albert Einstein Academy, AZ will provide the parent/guardian or eligible student with a copy of the records or make other arrangements for inspection and review of the requested records if its failure to do so would effectively prevent the parent/guardian or eligible student from exercising their rights to inspect and review the records. 
The Right to Seek Amendment of the Student’s Education Records that the Parent or Eligible Student Believes to Be Inaccurate, Misleading, or Otherwise in Violation of the Student’s Privacy Rights.
If a parent/guardian or eligible student believes the student’s records contain information that is inaccurate, misleading, or in violation of the student’s privacy or other rights, they may ask Albert Einstein Academy, AZ to amend the record. Parent/guardian or eligible students are also entitled to a hearing to present evidence that the record should be changed if Albert Einstein Acadmy, AZ decides not to alter it according to a submitted request.
A form for this purpose and additional information is available in the school office. The Right to File a Complaint with the U.S. Department of Education Concerning Alleged Failures by Albert Einstein Academy, AZ to Comply with the Requirements of FERPA.
Parent/guardian/eligible student are entitled to file a Complaint with the U.S. Department of Education if they believe Albert Einstein Academy, AZ has violated FERPA. Complaints may be sent to the Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue SW, Washington, DC 20202-5901. The Academy complies with FERPA (20 U.S.C. § 1232g and § 1232h; 34 C.F.R. Part 99); the Individuals with Disabilities Education Act (20 U.S.C. § 1400; 34 C.F.R. Part 300); and A.R.S. § 15-151 and 15-142. 
The Right to Consent to Disclosures of Personally Identifiable Information Contained in the Student’s Educational Records, Except to the Extent the Law Authorizes Disclosure Without Your Consent. 
Albert Einstein Academy will limit the disclosure of information contained in a student’s education records except: (1) By a parent/guardian or eligible student prior, written consent; (2) as directory information; or (3) under certain limited circumstances permitted by FERPA. 
Some instances in which disclosure is permitted without consent are set forth below. 
Directory Information
Consent is not required for the Albert Einstein Academy, AZ to release the following student information designated as “directory information”: 
Extracurricular participation 
Date of birth 
Weight & Height for athletic teams 
Class designation 
Achievement or honors
Parent/guardian name 
Student photograph 
Place of birth 
Dates of attendance
Previous school or district attended 
Email address 
Telephone number 
If a parent/guardian/eligible student wishes to refuse to permit the Albert Einstein Academy, AZ to release directory information, a written refusal must be submitted to Albert Einstein Academy, within two weeks of the date of this disclosure.  
Disclosure to School Officials
Albert Einstein Academy, AZ may disclose personally identifiable information from a student’s education record without consent to school officials who have a legitimate educational interest in the information. 
School officials include, but are not necessarily limited to: 
• Principals, supervisors, and teachers 
• counselors, therapists, and other non-teaching personnel 
• Authorized volunteers or interns 
• Temporary substitutes for administrative, supervisory, or teaching personnel 
• Members of Board of Directors, when acting in their official capacity 
• Contracted consultants or other professionals (i.e., attorneys, auditors, evaluators) 
A “legitimate educational interest” is the person’s need to know in order to fulfill the school official’s professional responsibility and/or to provide a service or benefit to the student or the student’s family. 
NOTIFICATION OF RIGHTS UNDER THE PROTECTION OF PUPIL RIGHTS AMENDMENT (“PPRA”) PPRA affords parents/guardians certain rights regarding Albert Einstein Academy’s conduct of surveys, collection and use of information for marketing purposes, and certain physical exams. 
These include the right to: 
Consent before students are required to submit to a survey that concerns one or more of the following protected areas (“protected information survey”) if the survey is funded in whole or in part by a program of the U.S. Department of Education (ED)
Political affiliations or beliefs of the student or student’s parent/guardian; 
Mental or psychological problems of the student or student’s family; 
Sex behavior or attitudes; 
llegal, anti-social, self-incriminating, or demeaning behavior; 
Critical appraisals of others with whom respondents have close family relationships; 
Legally recognized privileged relationships, such as with lawyers, doctors, or ministers; 
Religious practices, affiliations, or beliefs of the student or parents/guardian; or 
Income, other than as required by law to determine program eligibility. 
Receive notice and an opportunity to opt a student out of:  
Any other protected information survey, regardless of funding; 
Any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent, and not necessary to protect the immediate health and safety of a student, except for hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under State law; and
Activities involving collection, disclosure, or use of personal information obtained from students for marketing or to sell or otherwise distribute the information to others. Inspect, upon request and before administration or use 
Protected information surveys of students; 
Instruments used to collect personal information from students for any of the above marketing, sales, or other distribution purposes; and 
Instructional material used as part of the educational curriculum. 
These rights transfer from the parents/guardians to a student who is 18 years old or an emancipated minor under State law. 
Albert Einstein Academy has developed and adopted policies regarding these rights, as well as arrangements to protect student privacy in the administration of protected information surveys and the collection, disclosure, or use of personal information for marketing, sales, or other distribution purposes. Albert Einstein Academy, AZ will directly notify parents/guardians of these policies at least annually at the start of each school year and after any substantive changes. 
Albert Einstein Academy, AZ will also directly notify, such as through U.S. mail or email, parents/guardians of students who are scheduled to participate in the specific activities or surveys noted below and will provide an opportunity for the parent/guardian to opt his or her student out of participation of the specific activity or survey. Albert Einstein Academy will make this notification to parents/guardians at the beginning of the school year if the Albert Einstein Academy, AZ has identified the specific or approximate dates of the activities or surveys at that time. For surveys and activities scheduled after the school year starts, parents/guardians will be provided reasonable notification of the planned activities and surveys listed below and be provided an opportunity to opt their student out of such activities and surveys. Parents/guardians will also be provided an opportunity to review any pertinent surveys. 
Following is a list of the specific activities and surveys covered under this requirement: 
Collection, disclosure, or use of personal information for marketing, sales or other distribution
Administration of any protected information survey not funded in whole or in part by ED
Any non-emergency, invasive physical examination or screening as described above. 
Parents/guardians/eligible students who believe their rights have been violated may file a complaint with: Family Policy Compliance Office U.S. Department of Education 400 Maryland Avenue, SW Washington, D.C. 20202-5901